Career Opportunities

Location: McLean, VA (On-site; not a remote or work-from-home position)

Salary: $70,000 – $105,000 per year (commensurate with experience)

Job Type: Full-time

Eligibility: Open to the public. The ideal candidate is a detail-oriented and highly skilled accounting professional with experience in managing the full financial lifecycle: accounting, reporting, payroll, tax, compliance, and forecasting — in a dynamic and growing company environment.

About Us: CakeBoxx Technologies is an innovative, global leader in sustainable, optimized supply chain solutions for high-value, high-consequence, mission-essential, and oversized cargo. We design and build safe, secure, and efficient containers and platforms for end-to-end transport and storage, addressing ever-changing challenges and risks. Advantages of our flexible, resilient solutions include improved operational efficiency, reduced costs, increased profitability and cargo velocity, enhanced worker safety, reduced carbon footprint, and Zero-Defect deliveries.

Position Overview:

CakeBoxx Technologies is seeking a sharp, resourceful, and experienced Financial Manager with broad experience in Business Operations to lead critical financial and administrative operations that support our executive team and overall business performance. This is a high-visibility, full-time, on-site role that demands precision, accountability, and the ability to thrive in a dynamic, mission-driven environment.

The ideal candidate is a CPA-certified professional with tax reporting and business forecasting experience, and a self-starter with a strong command of accounting, payroll systems, and financial systems—specifically QuickBooks—and the judgment to anticipate needs, solve problems independently, and follow through without being asked. They will manage the full financial lifecycle from invoicing to full range tax filings and shareholder reports, while also owning operational support functions such as onboarding, HR support, payroll, documentation, internal compliance, and executive-level coordination.

This role is best suited for someone who is detail-driven, process-minded, and takes initiative to keep operations running smoothly. You will support continuous improvement across finance, HR, and administration—helping maintain structure, accuracy, and accountability as CakeBoxx grows and expands its operations.

Key Responsibilities

Accounting & Bookkeeping:

• CPA certification required.
• Manage full-cycle accounting and monthly / quarterly reports, year-end (YE) close activities including K-1 reporting, tax filing, bank/credit card reconciliations, AR/AP schedules, WIP, deferred revenue, and inventory tracking.
• Maintain accurate and up-to-date financial records in QuickBooks.
• Monitor AP inbox, verify and secure invoice approvals, and process payments.
• Reconcile and review accounts, including bank statements, general ledgers, and journal entries.
• Prepare and review operational budget.
• Post journal entries and oversee recurring payment schedules.
• Issue vendor invoices and maintain up-to-date accounts receivable records to keep the CEO and COO informed of incoming payments.
• Support the development and tracking of purchase orders to ensure accurate procurement and financial records.

Financial Reporting & Analysis:

• Prepare and deliver monthly, quarterly and YE financial reports: Profit & Loss, Balance Sheet, and Cash Flow.
• Manage small business tax filing requirements
• Analyze financial data to maintain accurate records of assets, liabilities, tax obligations, and profitability.
• Develop cost models to support product pricing strategies and margin optimization.
• Forecast revenue and expenditures; update the annual budget based on PO pipelines and operational trends.
• Create monthly financial status reports: AR/Billing Detail Report, Aging Detail Report, Statement of Receivables Report, etc.

General Administration & Office Management:

• Prepare high-quality executive documentation, including read-ahead materials, policy briefs, and internal communications.
• Lead version control and document management within SharePoint, ensuring structured, audit-ready records to support transparency, compliance, and strategic operations.
• Develop high-impact presentations and briefing materials for executive and customer meetings, combining analytical insight and business context to support decision-making and stakeholder engagement.
• Monitor cross-functional task progress, flag delays, and help ensure teams stay aligned with project timelines and deliverables.
• Maintain business registrations, certifications, and compliance filings (e.g., SAM, DUNS), ensuring timely renewals.
• Oversee employee onboarding and offboarding processes, including documentation, system access, and payroll enrollment.
• Maintain accurate employee records in compliance with federal, state, and company policies.
• Support benefits administration, including enrollments, deductions, and employee communications.
• Track and reconcile PTO, leave requests, and timekeeping to ensure payroll and project accuracy.
• Draft, update, and maintain policies and standard operating procedures (SOPs) to support consistency across business operations.

Payroll, Tax & Compliance: 

• Administer bi-monthly payroll using Paychex; manage benefit deductions and employee updates.
• Manage payroll updates for new hires, terminations, pay changes, benefits, garnishments, and direct deposits.
• Maintain and verify payroll records in Paychex and SharePoint systems; ensure accuracy in all payroll transactions, benefits, and reimbursements; resolve discrepancies with Paychex as needed.
• Create investment and settlement sheet analysis along with other work papers and schedules supporting individual, corporate and fiduciary returns
• Ensure year-end filings are completed accurately and timely (W-2s, W-3s, 940s, K-1s for LLC members).
• Maintain employee timekeeping and reimbursement records to support payroll and project tracking.
• Prepare and coordinate tax returns and other related tax documents
• Support federal and state compliance requirements for tax and labor filings.

Qualifications & Experience

Required:

• CPA certification required, with commensurate bachelor’s degree in Accounting, Finance, Business, or related field.
• Minimum 5 years of experience in a CPA role in accounting and/or financial management.
• Must possess strong proficiency in QuickBooks, Microsoft Excel, and PowerPoint, including the ability to develop financial models, create executive-ready presentations, and manage complex accounting workflows.
• Demonstrated experience in full-cycle accounting, financial analysis, and tax compliance.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities simultaneously while maintaining a high level of accuracy and meeting tight deadlines.
• U.S. Citizenship (required).

Preferred Qualifications:

• Veterans and prior military service applicants appreciated
• Financial and Budget Management
• Program Management
• Quality Management Systems experience
• Government relations experience
• Second language skills (appreciated but not required)

Core Competencies:

• Detail-Oriented: Strong focus on accuracy, data integrity, and process clarity. Holds self and others to a high standard in documentation and execution.
• Multitasking & Prioritization: Skilled at managing multiple competing priorities simultaneously while keeping track of dependencies and deadlines.
• Proactive Execution: Doesn’t wait to be told what to do—takes initiative to follow up, track progress, identify gaps, and ensure alignment with the COO’s direction.
• Structured Thinker: Thrives in well-organized, process-driven environments; capable of building systems that bring order and repeatability to company operations.
• Confidentiality & Discretion: Exercises sound judgment when handling sensitive personnel, financial, and operational information.
• Adaptability: Comfortable adjusting to shifting priorities or evolving organizational needs, without losing focus or quality of work.

Benefits:

• Health, Dental, and Vision Insurance
• 401K with company match
• Paid Time Off
• Short- and Long-Term Disability Insurance
• Tuition reimbursement and professional development opportunities

How to Apply: Interested candidates should send their resume and cover letter, with at least two (2) references, to Mr. Rico Millarez at rico.millarez@cakeboxx.com attention to Mr. Erik Jensen, Chief Operating Officer. Please include “Business Operations Specialist” in the subject line of your email. If you have any questions, please email Mr. Millarez.

 

Location: McLean, VA (On-site; not a remote or work-from-home position)

Salary: Negotiable

Job Type: Full-time

Eligibility: Open to the public. The ideal candidate will have a proven track record in program management, strategic planning, cross-functional team coordination, and successfully delivering projects within scope, timeline, and budget.

About Us: CakeBoxx Technologies is an innovative, global leader in sustainable, optimized supply chain solutions for high-value, high-consequence, mission-essential, and oversized cargo. We design and build safe, secure, and efficient containers and platforms for end-to-end transport and storage, addressing ever-changing challenges and risks. Advantages of our flexible, resilient solutions include improved operational efficiency, reduced costs, increased profitability and cargo velocity, enhanced worker safety, reduced carbon footprint, and Zero-Defect deliveries.

Job Description: CakeBoxx Technologies is seeking a highly motivated and results-driven technical Program Manager to join our team on-site in McLean, Virginia. The successful candidate will play a key role in managing and executing manufacturing and service delivery programs in the transportation and logistics equipment sectors, ensuring successful delivery and driving operational efficiency. This role requires a strong ability to coordinate cross-functional teams, manage complex project timelines, and align program objectives with overall business goals. The ideal candidate will possess:

• Demonstrated practical program management experience in transportation, storage, logistics and global supply chain operations
• Proven track record of successfully delivering complex projects on time and within budget
• Effective organizational, problem-solving, and strategic planning skills
• Understanding and working knowledge of mechanical and electrical systems, fabrication and welding techniques and processes
• An innovative approach to optimizing processes and overcoming challenges in highly regulated industries
• Natural leadership abilities with self-starting instincts and the capability to act independently

This position will work closely with and report directly to executive leadership in the program management and engineering divisions.

Key Responsibilities:

• Program Management & Execution: Oversee and drive the successful execution of CakeBoxx Technologies’ manufacturing and service delivery programs, ensuring alignment with company growth objectives across multiple customer sectors.
  • Develop and implement strategic program plans to achieve company success and expansion
  • Oversee and manage multiple project teams, ensuring that program goals, milestones, and deliverables are met
  • Manage budgets and funding channels to optimize productivity and financial efficiency
  • Support business development efforts by identifying and securing new program opportunities and contracts
  • Utilize technical expertise and communication skills to understand customer challenges and position CakeBoxx solutions effectively
  • Maintain high standards of quality, performance, and customer satisfaction across all programs
  • Proven experience operating within Quality Management Systems environments

• Project Oversight & Cross-Functional Collaboration:
  • Lead program assessment and evaluation efforts, identifying opportunities for continuous improvement
  • Develop and maintain strong coordination with customers on current and future projects
  • Oversee all aspects of multiple projects, including scope, schedule, budget, risk, procurement, quality, and stakeholder management
  • Collaborate with project sponsors, cross-functional teams, and project managers to define scope, deliverables, resource needs, and timelines for new initiatives
  • Ensure effective vendor and internal resource management to drive optimal performance
• Performance Monitoring & Communication:
  • Accurately forecast capital, expenses, and resource utilization across projects
  • Track and monitor project progress, providing regular status updates and performance insights
  • Serve as a key participant in program and project team meetings, contributing to strategic discussions and problem-solving efforts
  • Manage all program-related communications, escalating key issues and presenting resolution options to leadership
  • Ensure adherence to quality assurance procedures and compliance standards
• Proposal Development & Business Growth Support:
  • Contribute to the development of quotations, proposals, and customer presentations
  • Collaborate with internal teams to support customer acquisition and retention initiatives
  • Provide insights and recommendations to leadership based on market trends, competitor analysis, and program performance data

Qualifications/Experience:

• Educational Background: Bachelor’s degree in engineering or a related technical discipline
• Relevant Experience: 10+ years of direct experience in mechanical systems manufacturing, fabrication, transportation and logistics / supply chain one or more of the following areas:
  • New product development
  • Program management
  • Manufacturing
  • Operations research and analysis
  • Factory acceptance testing
  • Certification
  • Product rollout and Initial/Full Operational Capability (IOC/FOC) fielding

3–5 years of experience as a project manager or program manager leading and directing product delivery projects within a major defense or aerospace company. General knowledge of manufacturing techniques and quality control processes.

• Skills and Competencies:
  • Strong leadership capabilities with the ability to manage resources, time, and priorities effectively
  • Excellent communication skills, both written and verbal, with the ability to convey complex technical concepts clearly
  • Acute attention to detail with a strategic and analytical mindset
  • Strong understanding of change management principles and performance evaluation processes
  • Customer-focused mindset with exceptional intuition and problem-solving abilities
  • Proven ability to identify business opportunities and drive them to successful execution
  • High level of professionalism, tact, punctuality, and a strong sense of responsibility and accountability
  • Proficiency in Microsoft Office 365, including Project, PowerPoint, Excel, Teams, and LinkedIn for professional networking
  • Exceptional interpersonal and relationship-building skills with a polished approach to human interaction

Requirements:

• Essential Requirements:
  • Project Management Professional (PMP) certification
  • U.S. Citizenship or Green Card
  • Valid U.S. Driver’s License
  • Passport – international travel
  • Travel friendly
  • Excellent communication skills
  • Customer on-site experience
  • Advanced degree and practical experience in systems engineering
  • Strong working knowledge of CRM software
  • Proven proposal writing experience
  • Technical Proficiency: Strong English language proficiency in communicating technical and subject matter information

• Preferred Qualifications:
  • Veterans and prior military service applicants appreciated
  • Quality Management Systems experience
  • Government relations experience
  • Second language skills (appreciated but not required)

Benefits:

• Health, Dental, and Vision Insurance
• 401K with company match
• Short- and Long-Term Disability Insurance
• Paid Time Off
• Professional development and tuition reimbursement opportunities

How to Apply: Interested candidates should send their resume and cover letter, with at least two (2) references, to Mr. Rico Millarez at rico.millarez@cakeboxx.com, with attention to Mr. Erik Jensen, Chief Operating Officer. Please include “Program Manager Application” in the subject line of your email. If you have any questions, please email Mr. Millarez.