Career Opportunities

Location: McLean, VA (On-site; not a remote or work-from-home position)

Salary: Negotiable

Job Type: Full-time

Eligibility: Open to the public. The ideal candidate will have a proven track record in program management, strategic planning, cross-functional team coordination, and successfully delivering projects within scope, timeline, and budget.

About Us: CakeBoxx Technologies is an innovative, global leader in sustainable, optimized supply chain solutions for high-value, high-consequence, mission-essential, and oversized cargo. We design and build safe, secure, and efficient containers and platforms for end-to-end transport and storage, addressing ever-changing challenges and risks. Advantages of our flexible, resilient solutions include improved operational efficiency, reduced costs, increased profitability and cargo velocity, enhanced worker safety, reduced carbon footprint, and Zero-Defect deliveries.

Position Overview:

CakeBoxx Technologies is seeking a skilled and experienced Corporate Operations Program Manager to manage and coordinate the daily activities that keep our commercial operations running smoothly. Reporting directly to the Chief Operating Officer (COO), this role is critical to ensuring operational discipline and performance across finance, business development, quote development, logistics, and administration.

The ideal candidate is detail-oriented, organized, and proficient in managing complex tasks across multiple teams. This position requires strong skills in task tracking, financial coordination (including Accounts Receivable/Accounts Payable), Excel-based reporting, quote process oversight, logistics coordination, and HR/training support. The selected candidate will be responsible for ensuring that key business processes run on time, are fully documented, and align with company standards and goals.

This is a senior-level operational role for someone who thrives on structure, follows through on every detail, and can lead and guide others to ensure tasks are executed correctly and efficiently—without needing constant direction.

Key Responsibilities:

Operational Oversight & Leadership

• Serve as the primary coordination point for day-to-day corporate operations and task execution.
• Ensure that all business functions (finance, quoting, BD, logistics, administration) deliver timely, complete, and accurate results aligned with COO directives.
• Support ongoing monitoring of department performance and task completion across teams.

Financial Management & Reporting

• Ensure AR/AP processes are tracked and completed on schedule.
• Monitor accuracy of financial data, sales figures, and cost tracking.
• Work with finance to maintain up-to-date reporting tools and flag discrepancies.

Quote Development Oversight

• Oversee maintenance and accuracy of the quote log; ensure consistent updates and data entry.
• Coordinate with quote leads to confirm pricing accuracy, template usage, and customer follow-ups.
• Track status of open quotes and ensure proper handoff and accountability across teams.

Logistics & Project Coordination

• Monitor transportation and logistics efforts for efficiency and timeliness.
• Support issue resolution and coordination with manufacturing and delivery partners.
• Ensure that the PMO is following through on responsibilities and project deliverables.

Process Improvement & Standardization

• Lead process refinement efforts across commercial operations.
• Create and maintain standard operating procedures (SOPs), trackers, and documentation tools.
• Identify workflow gaps and implement solutions for improved efficiency.

HR, Training & Compliance Support

• Provide training and manage training schedules, onboarding, and HR documentation.
• Ensure that roles, responsibilities, and procedures are clearly documented and accessible.
• Support internal compliance with quality and operational standards.

Qualifications & Experience:

Required Skillset

• Operational Management: Strong ability to coordinate and track multiple workflows across finance, business development, logistics, quoting, and administrative functions.
• Financial Acumen: Understanding of Accounts Receivable/Payable (AR/AP), cost analysis, and financial reconciliation to support accurate reporting and forecasting.
• Excel Proficiency: Advanced skills in Microsoft Excel, including data management, formulas, pivot tables, and task tracking for operational and financial reporting.
• Project Oversight: Ability to monitor program and project timelines, identify bottlenecks, escalate risks, and ensure deadlines and milestones are met.
• Quote Process Understanding: Familiarity with quote creation, tracking, template management, and customer follow-up procedures.
• Logistics Awareness: Basic understanding of transportation performance metrics, shipment tracking, and logistics coordination to support timely delivery execution.
• Human Resources Support: Experience with training coordination, onboarding, document control, and maintaining up-to-date job descriptions and SOPs.
• Process Documentation: Ability to write and maintain clear, standardized operational procedures and templates that support company-wide consistency.
• Data Validation: Comfort in working with and auditing large volumes of operational and financial data to ensure accuracy before presenting to leadership.
• Internal Communication: Clear, professional, and proactive communicator—comfortable summarizing progress, flagging delays, and reinforcing accountability across teams.

Core Competencies

• Detail-Oriented: Relentless focus on accuracy, data integrity, and process clarity. Holds self and others to a high standard in documentation and execution.
• Multitasking & Prioritization: Skilled at managing multiple competing priorities simultaneously while keeping track of dependencies and deadlines.
• Accountability Leadership: Ensures others meet expectations and follow through on assignments; builds a team culture of reliability and execution.
• Problem Solving: Anticipates operational issues and identifies practical, immediate solutions; escalates problems constructively when necessary.
• Proactive Execution: Doesn’t wait to be told what to do—takes initiative to follow up, track progress, identify gaps, and ensure alignment to the COO’s direction.
• Structured Thinker: Thrives in well-organized, process-driven environments; capable of building systems that bring order and repeatability to company operations.
• Team Coordination: Works collaboratively across departments, balancing direct oversight with supportive guidance; leads through influence rather than authority.
• Confidentiality & Discretion: Exercises sound judgment when handling sensitive personnel, financial, and operational information.
• Adaptability: Comfortable adjusting to shifting priorities or evolving organizational needs, without losing focus or quality of work.

Required:

• Bachelor’s degree in Business, Operations, Finance, or a related field
• 3-5 years of experience in business operations, program management, or operational leadership
• Proven ability to lead, track, and organize cross-functional projects
• Strong background in AR/AP, quote tracking, logistics, and team coordination
• Proficiency in Microsoft Excel and Office 365
• Excellent communication and time management skills
• Strong attention to detail and ability to manage multiple priorities
• S. Citizenship (required)

Preferred:

• Experience in manufacturing, logistics, or government contracting environments
• Familiarity with CRM platforms and internal process auditing
• Experience supporting HR/training and documentation control

Benefits:

• Health, Dental, and Vision Insurance
• 401K with company match
• Paid Time Off
• Short- and Long-Term Disability Insurance
• Tuition reimbursement and professional development opportunities
• Essential Requirements:
  • S. Citizenship or Green Card
  • Valid U.S. Driver’s License
  • Passport – international travel
  • Travel friendly
  • Excellent communications skills
  • Customer on-site experience
  • Advanced degree and practical experience in systems engineering
  • Strong working knowledge of CRM software
  • Proven proposal writing experience
  • Technical Proficiency: Strong English language proficiency in communicating technical and subject matter information

• Preferred Qualifications:
  • Veterans and prior military service applicants appreciated
  • Quality Management Systems experience
  • Government relations experience
  • Second language skills (appreciated but not required)

How to Apply: Interested candidates should send their resume, cover letter, with at least two (2) references, to Mr. Rico Millarez at [email protected], attention to Mr. Erik Jensen, Chief Operating Officer. Please include “Program Manager Application” in the subject line of your email. If you have any questions, please email Mr. Millarez.

Location: McLean, VA (On-site; not a remote or work-from-home position)

Salary: Negotiable

Job Type: Full-time

Eligibility: Open to the public. The ideal candidate will have a proven track record in program management, strategic planning, cross-functional team coordination, and successfully delivering projects within scope, timeline, and budget.

About Us: CakeBoxx Technologies is an innovative, global leader in sustainable, optimized supply chain solutions for high-value, high-consequence, mission-essential, and oversized cargo. We design and build safe, secure, and efficient containers and platforms for end-to-end transport and storage, addressing ever-changing challenges and risks. Advantages of our flexible, resilient solutions include improved operational efficiency, reduced costs, increased profitability and cargo velocity, enhanced worker safety, reduced carbon footprint, and Zero-Defect deliveries.

Job Description: CakeBoxx Technologies is seeking a highly motivated and results-driven technical Program Manager to join our team on-site in McLean, Virginia. The successful candidate will play a key role in managing and executing manufacturing and service delivery programs in the transportation and logistics equipment sectors, ensuring successful delivery and driving operational efficiency. This role requires a strong ability to coordinate cross-functional teams, manage complex project timelines, and align program objectives with overall business goals. The ideal candidate will possess:

• Demonstrated practical program management experience in transportation, storage, logistics and global supply chain operations
• Proven track record of successfully delivering complex projects on time and within budget
• Effective organizational, problem-solving, and strategic planning skills
• Understanding and working knowledge of mechanical and electrical systems, fabrication and welding techniques and processes
• An innovative approach to optimizing processes and overcoming challenges in highly regulated industries
• Natural leadership abilities with self-starting instincts and the capability to act independently

This position will work closely with and report directly to executive leadership in the program management and engineering divisions.

Key Responsibilities:

• Program Management & Execution: Oversee and drive the successful execution of CakeBoxx Technologies’ manufacturing and service delivery programs, ensuring alignment with company growth objectives across multiple customer sectors.
  • Develop and implement strategic program plans to achieve company success and expansion
  • Oversee and manage multiple project teams, ensuring that program goals, milestones, and deliverables are met
  • Manage budgets and funding channels to optimize productivity and financial efficiency
  • Support business development efforts by identifying and securing new program opportunities and contracts
  • Utilize technical expertise and communication skills to understand customer challenges and position CakeBoxx solutions effectively
  • Maintain high standards of quality, performance, and customer satisfaction across all programs
  • Proven experience operating within Quality Management Systems environments

• Project Oversight & Cross-Functional Collaboration:
  • Lead program assessment and evaluation efforts, identifying opportunities for continuous improvement
  • Develop and maintain strong coordination with customers on current and future projects
  • Oversee all aspects of multiple projects, including scope, schedule, budget, risk, procurement, quality, and stakeholder management
  • Collaborate with project sponsors, cross-functional teams, and project managers to define scope, deliverables, resource needs, and timelines for new initiatives
  • Ensure effective vendor and internal resource management to drive optimal performance
• Performance Monitoring & Communication:
  • Accurately forecast capital, expenses, and resource utilization across projects
  • Track and monitor project progress, providing regular status updates and performance insights
  • Serve as a key participant in program and project team meetings, contributing to strategic discussions and problem-solving efforts
  • Manage all program-related communications, escalating key issues and presenting resolution options to leadership
  • Ensure adherence to quality assurance procedures and compliance standards
• Proposal Development & Business Growth Support:
  • Contribute to the development of quotations, proposals, and customer presentations
  • Collaborate with internal teams to support customer acquisition and retention initiatives
  • Provide insights and recommendations to leadership based on market trends, competitor analysis, and program performance data

Qualifications/Experience:

• Educational Background: Bachelor’s degree in engineering or a related technical discipline
• Relevant Experience: 10+ years of direct experience in mechanical systems manufacturing, fabrication, transportation and logistics / supply chain one or more of the following areas:
  • New product development
  • Program management
  • Manufacturing
  • Operations research and analysis
  • Factory acceptance testing
  • Certification
  • Product rollout and Initial/Full Operational Capability (IOC/FOC) fielding

3–5 years of experience as a project manager or program manager leading and directing product delivery projects within a major defense or aerospace company. General knowledge of manufacturing techniques and quality control processes.

• Skills and Competencies:
  • Strong leadership capabilities with the ability to manage resources, time, and priorities effectively
  • Excellent communication skills, both written and verbal, with the ability to convey complex technical concepts clearly
  • Acute attention to detail with a strategic and analytical mindset
  • Strong understanding of change management principles and performance evaluation processes
  • Customer-focused mindset with exceptional intuition and problem-solving abilities
  • Proven ability to identify business opportunities and drive them to successful execution
  • High level of professionalism, tact, punctuality, and a strong sense of responsibility and accountability
  • Proficiency in Microsoft Office 365, including Project, PowerPoint, Excel, Teams, and LinkedIn for professional networking
  • Exceptional interpersonal and relationship-building skills with a polished approach to human interaction

Requirements:

• Essential Requirements:
  • Project Management Professional (PMP) certification
  • U.S. Citizenship or Green Card
  • Valid U.S. Driver’s License
  • Passport – international travel
  • Travel friendly
  • Excellent communication skills
  • Customer on-site experience
  • Advanced degree and practical experience in systems engineering
  • Strong working knowledge of CRM software
  • Proven proposal writing experience
  • Technical Proficiency: Strong English language proficiency in communicating technical and subject matter information

• Preferred Qualifications:
  • Veterans and prior military service applicants appreciated
  • Quality Management Systems experience
  • Government relations experience
  • Second language skills (appreciated but not required)

Benefits:

• Health, Dental, and Vision Insurance
• 401K with company match
• Short- and Long-Term Disability Insurance
• Paid Time Off
• Professional development and tuition reimbursement opportunities

How to Apply: Interested candidates should send their resume and cover letter, with at least two (2) references, to Mr. Rico Millarez at [email protected], with attention to Mr. Erik Jensen, Chief Operating Officer. Please include “Program Manager Application” in the subject line of your email. If you have any questions, please email Mr. Millarez.